Check the second box to delete the cropped parts and to minimize the size of your presentation. Right click on the white box, choose Change Picture, and find a different, or a lower resolution image to fill the gap. When you copy and paste or drag and drop an image into a presentation, it can lose compression, change file type and also bring in other data that can increase file size. The easy way to compress your PowerPoint files First, simply choose an image any one will do to edit with PowerPoint Picture Tools all you have to do is double-click the image to open this view. If you want to compress all the pictures in the presentation, make sure you deselect this check-box, as you can see highlighted in red within Figure 4. This roughly translates to dots per inch dpi on a printout. This … Sometimes you need to reduce the size of your PowerPoint presentation files, and that makes sense since transferring small files is faster and easy than large files.
Whichever method you choose to share your files, select one that will allow you to keep your presentation portable, and preserve multimedia features embedded in the file. River lets you manage presentation specifics like video quality and size, as well as publication to video websites from inside the software itself. Your recipient will be able to download the file from Google Drive. These posts provide tutorials regarding PowerPoint file compression for better performance and to avoid lags for PowerPoint slideshows. Embedded subtitles and alternate audio tracks will be lost in the compression process. Using the color theme correctly also makes it easy to change colors and branding later.
This brings up the Picture Tools Format contextual tab on the as shown in Figure 1 highlighted in blue. Method 1: Compress PowerPoint presentations using in-built tools Did you know PowerPoint has a built-in picture and video compression tool? File reduction is especially useful when you want to upload your presentation to a website or when you need to email your presentation to your audience. Simply open an image, go to the dots menu on the right-hand side, choose Resize, and then adjust the resolution of the images easily. Read on to find out how you can create your own color theme in PowerPoint, and apply it across Office. Reduce your transmission time through compression, and make the internet happy. You can also share your presentations with the world by making them public. Online PowerPoint Compression with If you're looking for an even more lightweight way to compress your PowerPoint files, try our free online tool at.
These methods were selected based on ease of use, accessibility for educators and students alike , and security of source documents. Note that some options within the Resolution section might not be available for selection greyed out ; this is because the inserted picture has already been compressed. That Kid in Fourth Grade Who Really Liked the Denver Broncos by Chris Zabriskie is licensed under a Creative Commons Attribution license Source: Artist:. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. Recent versions of PowerPoint accept more video file formats than previous versions, and can do a lot more with videos, including. Sharing your file after converting to a video using iSpring River or similar software preserves all animations, effects, formatting, and audio embedded in the source files. Note: You cannot apply certain types of formatting to linked video files.
The options under Target Output determine the degree of compression applied to the images. In fact, it is often less known services which end up being more feature rich than big guns. Once the compression is done, you can see the disk space you saved at the bottom of the Compress Media window, as shown in Figure 3. If you send someone an e-mail with a large file attached, the server may reject the message, but you might not get an error message back from the server at all, or you might not get one for several days. Link to audio or video files You also have the option of linking to audio or video files. If you compressed your presentation and the file is still too large, repeat the steps above and tweak different options. Convert images to a different file type Prior to inserting an image in PowerPoint, you can open it in an image editing program such as Microsoft Picture Manager or Adobe Photoshop and then use Save As to save the image in another format.
When recipients receive your email, they can click on your link and view the file online, or download it to their computers and watch it using the PowerPoint slide show viewer. It does so by reducing the picture resolution to the amount needed for the type of output you specify E-mail, Screen, or Print. Then use this to replace your existing image, which will cut out the large file size version. Compress Your Microsoft PowerPoint Decks and Make Them Smaller by Avantix Learning Team Updated July 5, 2018 Applies to: Microsoft® PowerPoint® 2010, 2013 and 2016 Windows Microsoft PowerPoint files can become quite large, particularly if you have added a lot of images in your slide decks and inserted video or audio. Consider the security of the method you use as well. The resulting popup will give you the option to compress the size of the image you selected with the Email option being the smallest.
Step 6: Apply the settings and go about your day. However, it also embeds all inserted video clips by default, and this can result in huge presentations that contain huge video files! Thereafter, click the Compress Media button, highlighted in red within Figure 1. Note: Although the techniques explained in this tutorial pertain to video compression, they work for audio files too. Check out the related article on 9. Once received, the file can then be viewed over the cloud service, while your files remain safe on the cloud server.
Just be sure to consider how your presentation will be used when making your selection. You can also click the Pictures or Picture icon in a placeholder on the slide. Tell us in the comments below! Your file should be considerably smaller and ready to email or upload. There are options to make any such compression even more effective. Convert Excel charts and other embedded objects Embedded objects such as Excel charts can also increase file size.
Being able to email a PowerPoint to a student — or better yet, email a link to a student after uploading to a secure cloud service — might make delivery of e-Learning courses that much easier. The content from the video can be found in the article below. Use default resolution: Select this radio button to select the default output target for picture resolution. You also have the option of linking to a picture file by clicking the arrow beside Insert in the Insert Picture dialog box and then choosing Link to File. Use smaller image files Try to insert pictures in smaller sizes if you need to reduce the size of your PowerPoint files. Note: Some older video file formats may not compress or export properly. Do you want to learn about some new shortcuts? This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness.